City of Toronto Sidewalk Sweepers Contract

Cost of sidewalk sweepers adopted Oct.16 2019

Award of Request for Quotation 6019-19-0129 (Appendix "C2") to Holder Tractor Inc. for the Supply and Delivery of Nine (9) Sidewalk Sweepers in Various Configurations

Panel Decision:
The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 10, 2019) from the Chief Purchasing Officer:

Call Number: Request for Quotation 6019-19-0129

Description: For the Supply and Delivery of Nine (9) Sidewalk Sweepers in various configurations. Upon Award of this Request for Quotation, the Vendor and the City will have a Contract from date of award for a period of four (4) years, all in accordance with the terms, conditions, and specifications contained in this RFQ and any applicable City policy.

Recommended Bidder: Holder Tractor Inc.

Contract Award Value (2019-2023)
$4,359,077 net of all applicable taxes and charges
$4,925,757 including all applicable taxes and charges
$4,435,796 net of HST recoveries

Note from Winter maintenance manager Dominic Guthrie: "Typically, contracts like this are structured so that the City may procure additional units using the same contract. The first year price of $742k represents the approximate cost of eight sidewalk plows for Transportation Services in 2019."

Transportation has approval to get 7 similar vehicles from Holder Tractor on or after Jan.1, 2020, 6 more in 2021, 10 more in 2022, 10 more in 2023, for a total of 3.6 million.